Mail merge is document creation technique that involves modifying each copy with specific information to create customized message for newsletters, brochures, form letters, saving time, eliminating manual editing. Features Template file contains messages delivered to mailing list recipients, while an Excel spreadsheet contains information like first and last names, creating customized documents for each recipient. Steps:1: Make your Data list in MS Excel -Create a Microsoft Office Excel Workbook, enter contact details in each row, and save the document by clicking (ctrl+s) or File Save As.2: Make a Mail Marge Document in MS Word- Merge documents, open a blank document in Microsoft Word and create a common text. Click on (Mailing Tab) and select(Start Mail Merge).Choose from various templates like letters, emails, envelops, labels, and directories. Example, choose Letters and ensure document doesn't change.3: Select Recipient List- To select recipients in Outlook, click on Mailings Tab and select Recipients. Choose (Use Existing List) as you have already created excel file with contact detail. Open file, select sheet with contact details, and click (OK). Edit recipient list in Mail Merge Recipients window to add or delete recipients.4:Inserts Customized Message-To insert addresses, greeting lines, merge fields into your letter, navigate to (Mailing Tab), select (Write and Insert Fields) section. Choose desired format and click (OK). Select merge fields want to include in letter.5: Preview, complete mail merge Procedure-To preview a document,click on (Mailings tab), select (Preview Results). Verify all letters, click (Finish and Merge) to complete mail merge procedure. Choose Edit Individual Documents or Print Documents for individual editing.6: Save Mail Marge Word Document-Save merged word document by pressing (ctrl+s) after completing mail merge procedure, ensuring it remains linked to excel data file.

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